Assigning Guest Tables at Your Wedding

Shea Brie Photography

Shea Brie Photography


I know that you are tackling this project right at the end of your planning process, and you might be feeling low on wedding task motivation, however power through as we help you get this off your to do list!

Shea Brie Photography

Shea Brie Photography

Follow these easy steps to make your table assignments:

I recommend using Aisle Planner

  1. Upload your guest list (a csv file) to Aisle Planner under the GUEST tab

  2. Confirm the maximum seat occupancy for the tables at your wedding venue, divide your guest count by that number. For example, if your venue has 60” round tables, which can seat 8 guests each, and you have 106 guests (minus the head table of 12), 106/8 = 14 (round up)

  3. Under the LAYOUT tab add tables and chairs to tables, drag and drop guests on the right hand column to tables, it’s easy and intuitive.

  4. Start with family tables (Aisle Planner sorts it for you, as long as you’ve sorted it in the GUESTS tab) and add people until the table is full.

  5. Don’t overthink this part! If you have parties of 6 or 7 try splitting them in half and seating them with the guests that you feel like don’t have a ‘spot’.

  6. Alter numbers to your table groupings based on your layout - family tables should be seated closer to your head table, friends tables should be seated on the dance floor if you plan on clearing tables for the dance.

  7. Pick a pretty template in Canva, or hire a designer; copy, paste and print!

  8. Best place to print is at a local print shop (try Staples or Fedex) and make sure your print on a large FORM board to better display and easier than finding a frame

Oh and don’t forget your head table!

Okay, so it might not be quick and it might not feel easy or simple, but using Aisle Planner definitely takes a lot of the stress out of ensuring all guests are accounted for in your seating chart. And Canva has a lot of pretty templates to print out one large seating chart (sorted alphabetically) or print place cards.

You got this!

Enjoy XOXO

Shea Brie Photography

Shea Brie Photography